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Sick Leave Management

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bySafaa AF
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Leave Regulation Definition:

The Leave Regulations page allows you to set regulations for the annual leave, sick leave, official holidays, and other leaves.

Balance Opening

There are 2 types of Balance Opening you can use in People365: Calendar, and Employment. Below you will find a description for each type:

Accordingly, you may select in People365, the option that fits your policies to open the Annual Leave Balance. Below is a screenshot showing the “Calendar Year” selected.

Leave Type:

Indicates the type of the leave. It displays the different leave types (using the group related to the leave type definition) related to the selected leave regulation.

Leave Regulation Details:

Paid Leave Types: Allows you to select a type that indicates if the Sick Leave is “fully” or “partially” paid.

Unpaid Leave type: Allows you to select a type that indicates the Unpaid Sick Leave

SIL Annual Days Deduct Method: Deduct days from Annual Leave Balance if the employees took a certain number of sick leaves.

Opening On and Up To: Triggered if “Calendar” is selected in Balance Opening field.

  • Opening up to day: Opens the balance till the specified date (ex: 31)
  • Opening up to month: Opens the balance till the specified month (ex: 12)
  • Apply Opening on day: Opens the balance on the specified date (ex: 01)
  • Apply Opening on month: Opens the balance on the specified month (ex: 01)

If the above example is applied, system will open the balance from 01/01 until 31/12 of each year.

If you open the balance on a fixed date, different from the calendar year (i.e. 01/06) then you can specify the dates as per the below:

Prorata on First Employed Month: In case an employee was employed in the middle of the month, his/her balance will be calculated for the number of days worked in this month rather than the whole month.

For example, suppose that any employee benefit from 15 days sick leave each year, equivalent to 1.25 days each month. If the hire date is 16/04/2010, then People365 will open the balance on prorate basis (15*1.25)/30 = 0.625 days

Apply Leave By Hours Depending on Leave Hours Per Day: Indicates that the hourly leaves are calculated based on the number of hours defined in the “Leave Hours per Day” field in the Schedule screen, not on the schedule hours. Please check the “Leave Hours per Day” definition in the Schedule part.

For example, suppose that the employee works 9 hours/day and the “Leave Hours per Day” is 8. If the employee submits a leave of 4 hours (08:00 – 12:00), system will deduct 0.5 (4/8) days from the balance.

Apply Full Day Leave Depending on Leave Hours Per Day: Indicates that the full day leaves are calculated based on the number of hours defined in the “Leave Hours per Day” field in the Schedule screen, not on the daily working hours. Please check the “Leave Hours per Day” definition in the Schedule part.

For example, suppose that the employee works 12 hours/day (Nursing Staff) and the “Leave Hours per Day” is 8. If the employee submits full day leave, system will deduct 1.5 (8/12) days from the balance.

Ranges:

Allows you to define the leave days entitled to an employee based on seniority brackets

For example, suppose that employee benefits from 15 full paid, 15 half paid. and 15 unpaid sick leave for the first 2 employment years after probation (3 months), then 30 full paid, 30 half paid, and 30 Unpaid sick leave for the next 2 employment years. Ranges should be applied as per the below:

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