Shift parameters

Shift parameters

• Description: Indicates the name of the shift. In case you have multiple shifts, you can name the shift as “AM” and “PM”
• Shift Number: Indicates the shift order. People365 automatically increments and sets the shift number.
• Number of Split: Indicates that the duty will be divided in the same working day. For example, the workload at a restaurant is between 12:00 and 15:00, then 19:00 and 23:00. Manager can let the employee attend in these 2 splits during the same working day, to cover the workload.
• Separate Split Attendance: Indicates that the attendance will be separated based on the duty of each shift.
• Shift Policy: Indicates the rules to be applied to the specified shift.

• Apply Attendance to its entry date: Used for Overnight Schedules (ex: Duty from 23:00 to 08:00). Allows People365 to determine the shift based on the attendance entry date. For example, Assume that the employee attends before 12:00am, People365 will consider working today’s shift (normal shift). while if the employee attends after 12:00am (tomorrow), People365 will consider working tomorrow’s shift and applies the appropriate policy (mainly Early IN, since tomorrow’s shift also starts at 23:00)

On the first Duty, the employee has to punch-in on 01/07/2020 at 23:00, if:

• IN before midnight (23:00): People365 consider the employee working his normal shift on 01/07/2020
• IN after midnight (00:15):  People365 consider the employee working the shift on 02/07/2020, thus considering the employee as Early IN
• Leave Hours per Day: In case of hourly leaves, it indicates the number of hours that represents the Full Day Leave. For example, an employee work from 08:00 until 16:30, with half an hour Lunch Break. Leave Day is considered as 8 hours, because the half day leave is 4 hours instead of 04:15 (First Half: 08:00>>12:00, and Second Half 12:30>>16:30)

In this case, a leave from 08:00 until 10:00 will deduct 0.25 from the balance (if available). Bear in mind that the full day leaves deduct 1 from the balance.

• Official Holiday Hours per day: Same as “Leave Hours per Day”, it’s applied when the Holiday is Managed by Balance
• Flexible Days per Cycle:  Triggered if “Flexible Days”  is selected in the Schedule Type. Indicates the number of days the employee has to attend every week

• Alternate Days On: Triggered if “Rigid” is selected in the Schedule Type, and “Alternative” in the Cycle. Indicates the number of days the employee has to attend before taking his off days.
• Alternate Days Off: Triggered if “Rigid” is selected in the Schedule Type, and “Alternative: in the Cycle. Indicates the number of days off the employee has to take after days worked

• Repeated Shift: Indicates the occurrence this shift will be repeated before the employee has to follow the next defined shift. For example, if the employee has to attend 3 days in the first shift, then takes 2 days off (Repeated twice), while in the second shift, he has to attend 2 days and take 3 days off (Repeated once):

• Deduct Break Hours:  Deduct lunch break hours automatically, even if the employee did not take his lunch break. For example, if an employee works from 08:00 till 16:30, with 1 hour lunch break from 13:00 till 14:00, and system will separate the records as the below (the employee Punched IN and OUT at 08:00 and 16:30 respectively, without punching on Break):

• Apply Deduction to Absence Day: Triggered if “Deduct Break Hours” is checked. It allows you to deduct lunch breaks hours from absence days, in case the employee did not attend. For example, if the employee was absent on a duty from 08:00 until 16:30 with half an hour lunch break, People365 will deduct 08:00 (8.5 duty – 0.5 break) as Absence, instead of 1 Absence Day
• Apply Deduction to Absence Hours: Triggered if “Deduct Break Hours” is checked. It allows you to deduct lunch breaks hours on absence hours, in case the employee came late or left early. For example, if the employee has to work from 08:00 until 16:30 with half an hour lunch break, he can come at 08:30 or leave at 16:00 without taking break. In this case, the absence hours will be considered as Break.
• Apply Policy on Official Holiday: Allows you to apply the schedule policies and rules, in case the employee attended on an official holidays. To better understand this feature, Suppose that the employee has to work from 08:00 until 16:30

• Apply Policy on Day Off: Allows you to apply the schedule policies and rules, in case the employee attended in a day off. To better understand this feature, Suppose that the employee has to work from 08:00 until 16:30

• Auto Register Taken Official Holiday Hours: Allows you to register the official holiday hours, in cases the employee attended or not on an official holiday. To better understand this feature, Suppose that the employee duty is 8.5 hours/day

• Auto Register Taken Day off Hours: Allows you to display the Day Off hours, in cases the employee attended or not. To better understand this feature, Suppose that the employee duty is 8.5 hours/day

• Apply Break Deduction from Leave Hours by Leave Type: Allows the user to breakdown the leave hours that intersect with the break hours range. For example, consider an employee’s duty is from 08:00 to 16:30. The employee is entitled of one-hour lunch break, between 12:00 and 15:00. In the situation that the employee has an assigned leave (mission per example) from 08:00 until 13:00 (1-hour intersection with Break), People365 will now break down the break hours range into:
  • 1 leave hour of reason (mission in our example)
  • 1 hour becomes available for the employee to take as a break, out of the remaining 2 hours